Guideline for Poster Session

Speakers should upload their video files (2-3 minutes) and poster image files (A0 landscape) through the system by April 20, 2022. All the poster presenters should submit both the presentation VOD (*.mp4, *avi, *wmv file) and the poster file (*.pdf file) before the deadline.

Introduction to the platform: SpatialChat

We will use the platform for the poster session. This is an online communication tool based on an avatar. When the audience enter the room, the background of the room is filled with up to poster images. And the audience can control the location of their avatar by moving it using the mouse. By scrolling the button of the mouse, background image is zoomed in and out. The presenter’s avatar should be located within the area of his/her poster image. Note that this platform provides communication through camera and microphone, but the communication is enabled only when the participants get close to each other (that is, it is a distance-based chatting system as the name suggests).

How to prepare your poster?

You need to upload a pdf file that contains only one page of your poster. Its format should be landscape (not portrait), A0 size with at least 45 font size. Please use the attached sample poster file. PowerPoint file can be downloaded. While provides zooming in, its ratio is limited, and so, it is important that your font size is not too small.

How to prepare your short introductory video file?

Since is relatively new technology, it may be better to think about a contingency plan. For this, we recommend you to prepare a short (2~3 min) video file that briefly introduce your contribution. You may use your own poster or make a few pages of slides for the video. The detailed format of the video can be found in Guidelines for Lecture Session. If you upload the video file (as well as the mandatory poster file), then we will post your video on the Online Program Book so that people can access your video any time during the conference.

Where to upload your poster?

The link for the submission system is

Step 1: Log-in the submission system using your ID/PW that was used for your final paper submission of ASCC2022.

Step 2: Find “Submission” and click the orange button “Submission/Modification”:

Step 3: Now, you’re on the page for upload. Poster presenter must upload both their poster in a pdf format and the short VOD file (2~3 min video, max. 150MB).

Step 4: If the submission is successful, then the system shows:

*We will prepare several easels at the aisle in the B2F for in-person poster presentation during the conference. Please use them if you need proof of conference attendance.
If you need further assistance, please e-mail to